I can always manually move the items, its not a huge deal, but i was just curious as to why the archive option would be greyed out and unavailable. To search in outlook archive, select the archive folder in the navigation pane, and type your search text in the instant search box. May 01, 2019 if you prefer not to use autoarchive, you can manually archive at any time. Click on file and go to the cleanup tools from the dropdown menu. Retaining a large number of emails on the actual mail server can have a negative impact on your accounts performance within outlook and within the webmail client. Or, you can select archive this folder and all subfolders. The autoarchive window opens and youll notice everything is grayed out. The pst or personal folders file, of course, is where outlook keeps all your data, including calendars, contacts, and emails. To archive emails in outlook 2010 and 20, follow these steps. Consequently, the performance of your outlook is improved. How to archive in outlook automatically or manually.
In the archive dialog box, select the archive this folder and all. Click on the file menu in the upper left side of outlook. A popup window will appear on the screen with all the folders of outlook, select the specific. In outlook 2010 auto archive is not enabled by default. Outlook 2010 how to manually archive personal folders. The manual solutions which are discussed above has some limitations like the process is complex and time consuming. How to archive in outlook 2010 archiving outlook manually open microsoft outlook 2010. But, if the archives folder does not show in the navigation pane, the searching wont work for it, so you cannot search emails in the archive folders. Then cancel the importing, close the archive folder in the navigation pane. Choose what folder to archive the emails to, how often, etc.
With exchange 2010, i can also archive public folder content manually using outlook 2007 or 2010. Archive folder is automatically added to your office 365. Choose a date when outlook will decide items should be archived. In the archive dialog, select the folder that you want to archive. Archive items manually outlook office support office 365. Reset a view on a specific folder outlook 2010 and up a reset button is also on the view settings dialog formerly the current view dialog, below, which can be opened from the view ribbon, view settings button or by right clicking on the field names visible in a view and selecting view settings method 3, below. Select a folder to archive, choose a date to archive older items and click browse to save the archive file to the desired location.
For instance you might not want to archive a certain folder or move archived data to a specific folder. To manually archive outlook 2010 items, do the following. How to merge outlook archive folders in outlook 2016 20. If you want to archive the entire mailbox, select the account at the top. All items within the selected folder and all its subfolders will be archived. Click archive this folder and all subfolders, select your folder and the below options to your preference. The first thing you need to do is create a new archive file which will store all the emails locally on your computer. The difference between archiving and exporting items when you archive items, you can only archive the items to a personal folders. The personal folders and all the sub folders listed on the left side of the outlook screen are a snapshot of what is in the outlook data file. Howto configure and manage autoarchive in outlook 2010. Oct 10, 2011 in outlook 2010, we have mailbox cleanup tool which will help to delete\ archive old emails and also it will give a graphical representation of the mailbox size, to see whether the mailbox has reached the maximum limit set as below, if a email account is in exchange server.
How to enable default autoarchive for all outlook 2010 folders. If your email quota is low, then it immediately flows and closes the mail, so sender emails are bounced. By default, the autoarchive feature is turned off in outlook 2010 and later. And then begin importing from the very beginning step above. How to create an archive in outlook 2010 microsoft. Reset a view on a specific folder outlook 2010 and up a reset button is also on the view settings dialog formerly the current view dialog, below, which can be opened from the view ribbon, view settings button or by right clicking on the field names visible in a view and. Find answers to outlook 2010 manual archive from the expert community at experts exchange. To create it, click on the file menu on outlook 2010 and select the option. That is what the user wants, but this isnt available with autoarchive. Different ways to archive mailbox or individual folders in. How to find the archive file location on your machine. Start ms outlook, open file info tools clean up old items. Outlook archive pst file is not empty but old emails dont.
Jul 16, 2014 know how to create archive file in outlook 2010, so that you can manage data in a better manner and prevent it from corruption issues that take place due to the large size of pst files. So, to merge outlook archive folders in an efficient manner, a user is advised to use a thirdparty tool named as pst merge. Create archive file manually in outlook 2010 youtube. The new archive folder will show up under your current outlook profile, then just drag and drop the folders you want to archive. You have just learned to manually archive mail items in microsoft outlook. Now, choose cleanup tools and select archive from the dropdown menu. Get the most uptodate version of outlook and enjoy email, calendar, and contacts in one place. Seeing that outlook allows for automatic and manual archiving, it only makes sense that it can also open an archive file. Hover the mouse over the info option from the submenu. Outlook 2010 20 2016 2019 office 365 file options advanced button. Here we will be discussing the manual archive feature of microsoft outlook 2010. The button for archive button on the ribbon moves messages to a folder called archive. Click on account settings then click the second tab, data files. Since autoarchive in outlook is not enabled by default, see how you can enable autoarchive in outlook 2012 to archive outlook automatically.
Sep 11, 2018 once the archive folder is there, you can find and open your archived items as usual. First i create an archive folder by going to fileaccount settings. Depending on the total file size of the archived emails, the process may take a few seconds up to a few minutes. In the account settings dialog box, click your email account on the email tab, and then click change.
When you open indexing options and click modify, uncheck outlook and ok out. How to archive emails in outlook 2007, 2010, 20, 2016. In the folder list, rightclick the folder that you want to automatically archive, then click properties click the autoarchive tab and select clean out items older than. Split pst file in outlook 2016, 20, 2010, 2007 manually. Pst format will be saved to your preferred location. Here we are going to clean up your mailbox by not deleting the emails, but there is a need to know about archive settings archive emailsand we will now see it. Autoarchive settings adjust the pstfile name andor folder path for. How to delete\archive emails in outlook 2010 outlook.
As the pile of mail you keep in outlook grows, so, typically, does the time it takes outlook to do what you want it to do. Click the archive this folder and all subfolders option, and then click the folder that you want to archive. In outlook 2010 and outlook 20, click file cleanup tool archive. Select the choice to archive folders, including subfolders, in the dialog box.
Connect, organize, and get things done with outlook in office 365. Apr 28, 2020 you can use archive wizard for splitting largesized pst file in outlook. Hi there, in exchange 2007 and earlier, archiving items manually was no problem in outlook and owa. Change the folder path andor file name to start with a new archive pstfile. Copy the current mailbox folder structure to a new pstfile. If you do auto or manual archive emails in microsoft outlook, you will not have a queue fulling problem. By default, outlook search emails in the current folder you are locating, you can also change to search all email folders in outlook manually or automatically. I seem to remember doing this is previous versions of outlook. Click the archive this folder and all subfolders option, and choose the folder you want to archive.
How to archive folders in outlook experts knowledge base. Manual archiving of public folder in exchange 2010. The easiest method to archive outlook emails by date range. You can archive each folder one at a time, or select the top level to archive the entire mailbox. You can do this by creating a new folder and moving the email from the archive folder to the new folder, or by exporting the archive folder contents to an outlook data file. Look for the manual archive command on the file menu. You can use archive wizard for splitting largesized pst file in outlook. The complete guide to archiving emails in outlook 2010. To move the archive folder to the default location, follow these steps in outlook on the web. How do i manually archive mail items in microsoft outlook. Outlook 2010 manual archive solutions experts exchange.
In outlook 2010, we have mailbox cleanup tool which will help to delete\archive old emails and also it will give a graphical representation of the mailbox size, to see whether the mailbox has reached the maximum limit set as below, if a email account is in exchange server archiving emails in outlook 2010 open outlook file info cleanup tools it will give the below 3 options on. You can set default autoarchive settings but also overrule them on a per folder level or via a manual archive. If you have already set up autoarchive, you can select archive all folders according to their autoarchive settings, and the archive will start as soon as you click ok. How to create an archive in outlook 2010 with archive you can release some space for your emails and create a backup of your important emails. Outlook 2010 will not archive subfolders of the inbox. Well, with the manual archive, you can set a date youd like to archive past. Open outlook and be sure to have the inbox selected. Autoarchive and archive are options in outlook to automatically or manually initiate moving of outlook items to an outlook data file pstfiles based on preconfigured settings. Click cleanup tools and choose archive in the list. Hi guys, i have replicated this problem across outlook 2003, 2007 and 2010. If you do not want to use the default file or location, under archive file, click browse to specify a new file or.
In the next import outlook data file dialog box, you need to. In this blog section, we will discuss briefly about the manual way to archive outlook folders and their instructions. Exporting your outlook file folders, emails, contacts, etc duration. How to keep the pst file small by archiving your old mail. Know how to create archive file in outlook 2010, so that you can manage data in a better manner and prevent it from corruption issues that take place due to the large size of pst files. Manual and autoarchive not working in outlook 2010 i am unable to manually archive or autoarchive in outlook 2010. How to auto and manually archive emails in microsoft outlook 2016. Creating a new archive pstfile and changing the folder. Focused inbox separates your most important emails from the others, so you can stay on top of what matters. How to manually archive in outlook 2010 indiana wesleyan. After outlook restarts, backup the content of the folder currently designated as the default archive folder. You can start archiving by dragging and dropping the emails from your inbox or any other folder to you new archive or create a new folder in you archive where you will be dropping the emails you want. Choose the folder you would like to archive in the browser window. Log into your exchange online mailbox via outlook on the.
Archive older outlook items at any time to reduce the size of your outlook data file. You do not have to exceed the quota of emails for emails to bounce. How to delete\archive emails in outlook 2010 outlook 2010. Using owa 2010, i dont find the context menu rightclicking on an item. I dont mean setting up an auto archive schedule, but doing it right now and only once. Archive emails from outlook 20, 2016, 2019 manually. Apart from manual archive, outlook 2010 also includes autoarchive feature, which makes outlook run faster and keeps your mailbox clean. The main difference between this tool and autoarchive is that you initiate the archive manually. Manual and autoarchive not working in outlook 2010. Go to toolsoptionssearch, then uncheck the outlook and archive, click ok, then exit outlook.
How to archive in outlook manually email, calendar, tasks and other folders in outlook 2016, go to the file tab, and click tools clean up old items. Under archive file, make sure the location will have enough disk space to support manual. In outlook 20 and up, the manual archive option is called clean up old items. Outlook 2010 how to manually archive personal folders is there a way to manually force outlook 2010 to archive the personal folders. This may appear as outlook archive, instead of outlook backup. A ll of us use a microsoft outlook on the computer. From there you can navigate to any folder you chose to backup. Autoarchive runs for about 15 seconds saying that it is archiving then just disappears and no emails are archived. Restart outlook and do the same but this time check outlook and archive, then ok. Description of the autoarchive feature in outlook microsoft support. Despite the fact that outlook is one of the popular email clients, it has few major pitfalls. Following are the steps you need to execute to archive the outlook data file for old messages.
If you prefer not to use autoarchive, you can manually archive at any time. Any subfolder of the folder you select is included in this. To turn it on, click on the file tab to access backstage view, then click on options. The outlook options window opens then click on advanced then the autoarchive settings button. How to manage autoarchive in outlook 2010 howto geek. You can automatically archive individual folders, or you can. Therefore, if you do not disable the autoarchive feature in outlook 2003 or outlook 2007 and upgrade to outlook 2010 or later versions, the autoarchive feature remains enabled. In the open outlook data file window which defaults to the my documents\ outlook files folder, select the data file you wish to open archive in this case. First of all, the tricks and tips of various outlooks in the last article, now let us see how the email storage solutions are called outlook archive folders.
Mar 23, 2016 outlook will start the archiving process. The archiving process in outlook 20 and 2010 is similar. To archive all the folders in the mailbox, select the mailbox profile at the. Archive folder is automatically added to your office 365 mailbox. To do so, select file, then open, then open outlook data file. May 20, 2019 therefore, if you do not disable the autoarchive feature in outlook 2003 or outlook 2007 and upgrade to outlook 2010 or later versions, the autoarchive feature remains enabled. Under archive file, make sure the location will have. Select the folder which you want to restore from the archive folder in the select the folder to import from box. Then after rebooting and going back into modify, check the box next to outlook and ok out. Manual archiving of public folder in exchange 2010 vox. To do so, select file, then open, then open outlook data file in the open outlook data file window which defaults to the my documents\outlook files folder, select the data file you wish to open archive in this case and click ok. You can set default autoarchive settings but also overrule them on a perfolder level or via a manual archive. Here are instructions for removingreadding outlook from indexing. May 24, 2010 in outlook 2010 auto archive is not enabled by default.
Aug 21, 2019 autoarchive and archive are options in outlook to automatically or manually initiate moving of outlook items to an outlook data file pstfiles based on preconfigured settings. May take outlook some time to finish the reindexing. Type a number in the months box to specify when items should be automatically transferred to your archive file to specify a file for the archived items to be transferred to, click move old items to, type a file name for the. Outlook folder appears empty even though there are emails in. Merge outlook archive folders using an automated solution. When manually archiving a mailbox by date, it doesnt reliably move all the emails in. Any subfolder of the folder you select is included in this manual archive.
How to archive in outlook 2010 with pictures wikihow. To remove the archive folder from your list of folders, right click on it, and then click close archive. Merge outlook archive folders using an automated solution the manual solutions which are discussed above has some limitations like the process is complex and time consuming. Outlook folder appears empty even though there are emails. Creating an archive pst file below you will find the steps for creating an archiveoffline pst file within outlook 2010. Select folder in the menu, then click on autoarchive settings. Click the triangle next to a folder to view and select subfolders.
For example, at the top, you can select what you want to archive. The following instructions apply to the full version of outlook. Solved outlook 2010, archive option greyed out spiceworks. Automatically makes an archive of pst file after a specific time interval on a predefined location. Mar 23, 2015 i have outlook 2007 with the same indexing issue. Click the archive this folder and all subfolders option.